UGC FEE REFUND POLICY
Biswanath College, Biswanath Chariali, Assam
This Fee Refund Policy has been adopted by Biswanath College in accordance with the UGC Notification on Refund of Fees and Non-Retention of Original Certificates (October 2018), the UGC Fee Refund Policy vide Letter No. F.2-71/2022 (CPP-II) (C-114545) dated 12 June 2024, and the subsequent UGC communication dated 27 October 2025 for the academic session 2025-26.
The UGC has continued the 2024-25 Fee Refund Policy for subsequent academic sessions until a fresh policy is issued. Any subsequent UGC notification shall automatically prevail over this College policy.
1. Scope of the Policy
This policy applies to all students admitted to the Four-Year Undergraduate Programme (FYUGP) in the following programmes of Biswanath College:
- Bachelor of Arts (B.A.)
- Bachelor of Science (B.Sc.)
- Bachelor of Commerce (B.Com.)
- Bachelor of Computer Applications (BCA)
It covers students who cancel or withdraw their admission, including cases involving migration to another institution.
2. Fee Refund Schedule
The percentage of refund shall be determined according to the point of time when the College receives the student’s written notice of withdrawal.
The formally notified last date of admission shall be the date notified by Gauhati University or the Directorate of Higher Education, Assam, for the respective semester. This date shall also be displayed on the College website.
| Sl. No. | Point of Time When Written Notice of Withdrawal Is Received | Refund of Aggregate Fees |
|---|---|---|
| 1 | Up to 31 October of the academic session (as per the UGC policy for 2024-25, continued). Full refund after deducting processing charges of not more than ₹1,000. | 100% Processing charge up to ₹1,000 |
| 2 | 15 days or more before the formally notified last date of admission. |
100% Processing charge up to 5% or ₹5,000, whichever is less. |
| 3 | Less than 15 days before the formally notified last date of admission. | 90% |
| 4 | 15 days or less after the formally notified last date of admission. | 80% |
| 5 | More than 15 days but not more than 30 days after the formally notified last date of admission. | 50% |
| 6 | More than 30 days after the formally notified last date of admission. | 0% |
3. Other Important Conditions
4. Procedure for Applying for Fee Refund
Students seeking a refund of fees shall follow the procedure given below:
- Submit a written application in the prescribed format (Annexure) addressed to the Principal, Biswanath College.
- Attach a copy of the admission fee receipt.
- Attach a copy of the student’s bank passbook containing the account details.
- Where applicable, attach the admission or migration letter issued by the new institution.
- The Accounts Section shall verify the application and process the eligible refund.
- The refund shall be subject to approval by the Principal and shall be transferred electronically to the student’s or parent’s bank account.
5. Annexure – Application for Refund of Fees
| APPLICATION FOR REFUND OF FEES | |
|---|---|
| Name of the Student | |
| Programme / Semester / Major | |
| Roll No. / Enrolment No. | |
| Date of Admission | |
| Amount Paid | |
| Fee Receipt Number | |
| Reason for Withdrawal | |
| Bank Account Holder’s Name | |
| Bank Account Number | |
| IFSC Code | |
| Date of Application | |
| Signature of Student | |
| For Office Use: Amount Refundable | |
| For Office Use: Date of Transfer | |
6. Grievance Redressal
Any grievance relating to the refund of fees may be submitted to the Students’ Grievance Redressal Committee (SGRC) of Biswanath College.
Students may also submit their grievances through the UGC e-Samadhan Portal, in accordance with the applicable UGC grievance redressal provisions.
7. Validity and Applicability
This policy shall remain in force for subsequent academic sessions until the issuance of a revised policy by the University Grants Commission (UGC).
Any subsequent notification, guideline or direction issued by the UGC or other competent authority shall prevail over the relevant provisions of this policy.
Student Welfare and Transparency
Biswanath College is committed to transparency, accountability and the protection of students’ rights in matters relating to admission and fee refunds.