Finance & Accounts
Responsible financial administration, systematic accounting, transparent procurement and institutional accountability in support of the academic and developmental objectives of Biswanath College.
Tilak Kr. Deka
M.Com., MCA
Designation: Senior Assistant & Accountant
Finance & Accounts Section
Functions & Responsibilities
The Finance & Accounts Section supports the College through systematic financial records, accounting operations and financial documentation.
Accounting & Bookkeeping
Maintenance of cash books, bank books, ledgers, vouchers, receipts, payment records and supporting financial documents.
Budget & Financial Planning
Assistance in budget preparation, monitoring of expenditure, financial statements and institutional financial planning.
Payroll & Salary Accounts
Processing and maintenance of payroll-related records, salary statements, deductions and associated documentation.
Bank Reconciliation
Preparation of bank reconciliation statements and verification of bank transactions with accounting records.
Audit & Compliance
Coordination of audit requirements, preparation of supporting records and compliance with applicable financial procedures.
Procurement & Payments
Financial documentation relating to purchase orders, bills, payments, vouchers and expenditure records.
Grants & Utilisation Certificates
Maintenance of grant-related financial records, expenditure statements and supporting documents for utilisation reporting.
Financial Statements
Compilation of receipts, expenditure statements, income and expenditure accounts and related financial reports.
Assets & Financial Records
Maintenance and verification of relevant financial records, asset documentation and supporting registers.
Financial Transaction Process
Financial transactions are supported by documentation, verification, approval and systematic recording.
Planning
Budgeting, requirement assessment and allocation.
Documentation
Bills, vouchers, invoices and supporting records.
Verification
Checking, scrutiny and reconciliation.
Approval & Payment
Processing through the authorised institutional procedure.
Accounting & Reporting
Recording, statements and financial reporting.
Governing Body Oversight & Accountability
The financial administration of the College operates under the oversight of its Governing Body. Financial records, expenditure documentation and institutional transactions are maintained to support responsible financial management and accountability.
Annual Audit Process
The College follows the audit sequence described by its institutional financial arrangements to support examination of accounts and financial records.
Internal Audit
The accounts and financial records are examined by the Internal Auditor to review transactions, supporting documents and accounting procedures.
Chartered Accountant Audit
The annual accounts are subsequently audited by a Chartered Accountant, with relevant financial statements and supporting records examined.
Directorate of Audit (Local Fund)
The College’s accounts are also subject to audit by the Local Fund Audit authority under the applicable audit arrangements of the Government of Assam.
PFMS – Public Financial Management System
The College maintains grant-related financial records through PFMS for applicable Central Government-funded schemes and grants.
PFMS for Grant Management
Grants received under schemes such as RUSA, UGC and other applicable Central Government funding agencies are accounted for through the prescribed financial procedures. Relevant grant receipts, expenditure and utilisation documentation are maintained through PFMS wherever required.
The system supports electronic payment processing, fund-flow monitoring and financial reporting.
Visit PFMS Portal ↗Institutional PFMS Responsibilities
Government e-Marketplace (GeM)
Biswanath College has started adopting the Government e-Marketplace (GeM) platform for procurement of equipment, office equipment and other eligible goods and services, in accordance with applicable procurement rules and institutional requirements.
GeM facilitates an online procurement environment with product comparison, electronic purchasing and digital transaction records.
Visit GeM Portal ↗Financial Transparency & Accountability
Responsible financial administration is supported by accurate records, proper documentation and compliance with applicable institutional and government procedures.
Financial Systems & Guidelines
Useful official portals relating to public finance, procurement, grants and financial administration.
Committed to Responsible Financial Management
The Finance & Accounts Section strives to support the academic and administrative objectives of Biswanath College through systematic accounting, proper financial documentation, responsible utilisation of funds and institutional accountability.
Finance & Accounts Section · Biswanath College